AI that answers, follows up, and books — while you run the business.
Vaivin builds AI automation for local businesses: every new lead answered in under a minute, every missed call texted back, every appointment confirmed, every happy customer asked for a review.
One company, one flat price — and a website built specifically for your industry, so the examples, the language, and the automations sound like your business, not a generic template.
Six automations do most of the work
Whichever front door a client walks through, the system behind it is the same proven set — tuned to that industry’s words, hours, and booking flow.
Instant lead follow-up
Every web form, portal lead, and ad inquiry gets a personal reply in under a minute — nights, weekends, and while you’re on a job.
Missed-call text-back
A missed call is no longer a lost customer. They get a text within seconds, and the conversation continues until it’s booked or handed to you.
Booking & reminders
Qualified leads go straight to your calendar. Confirmations and reminders go out automatically, so appointments actually happen.
Review requests
The moment a job wraps up, your happiest customers get a friendly, well-timed ask — while the experience is still fresh.
Reactivation campaigns
Your old customer list is a gold mine. Vaivin re-offers the right people at the right time — recalls, renewals, seasonal check-ins, lapsed-client win-backs.
Website & inbox assistant
An assistant trained on your business answers the everyday questions — hours, prices, service area, next steps — and hands real conversations to you.
- LeadNew inquiry answered & qualified in 41 seconds
- CallMissed call texted back — job booked for Thursday
- BookingAppointment confirmed, reminder set, calendar updated
- ReviewFinished job → review request sent to a happy customer
- Win-backCustomer quiet for 6 months reactivated with an offer
Built for your industry, not adapted to it
Every business below loses money the same way — a call, a form, or a booking that sits too long. But the fix sounds different in every trade. Each site below speaks its industry’s language and leads with the automations that industry actually needs.
Don’t see your trade? The engine underneath is the same one running all twelve sites. If your business runs on inquiries, appointments, and repeat customers, it fits — start with an audit and we’ll map it.
Audit first. Then we build. Then it just runs.
No software to learn, no dashboard to babysit. Vaivin is a done-for-you service with a simple three-step path.
The Audit
We map how inquiries, calls, and bookings move through your business today — and find exactly where they leak. You get a plain-English report of what to automate first and what it’s worth.
STARTS WITH THE QUESTIONNAIRE BELOWThe Setup Sprint
We build your automations on the tools you already use — your phone system, calendar, and CRM — write every message in your voice, and test the whole flow before it touches a real customer.
DONE FOR YOU, TESTED BEFORE LAUNCHThe Monthly Partner
Your automations run, and we keep tuning them — new offers, seasonal campaigns, fresh follow-up angles — for one flat monthly price. You just handle the customers it books.
ONE FLAT MONTHLY PLAN — SEE PRICING BELOWWhat’s slow follow-up costing you?
One step: set the three numbers to match a typical week at your business — your estimate updates as you move them. Nothing to fill out, nothing to submit.
Rough estimate from your inputs: 3 follow-up touches per inquiry, about 5 minutes of phone tag per missed call, 4.33 weeks per month.
One flat monthly price, plus a one-time $49 service fee. The same on every industry site, for every client.
No per-seat pricing, no per-message surprises, no committee needed — one owner can say yes to this.
What the $499/mo covers
- The full audit — where your leads and bookings leak today, and the plan to fix it.
- The setup sprint — your automations built, written in your voice, and tested before launch.
- All six core automations — lead follow-up, missed-call text-back, booking & reminders, reviews, reactivation, and your website assistant.
- Your industry’s tuning — the messages, timing, and offers from your vertical’s playbook, not a generic script.
- Ongoing tuning — seasonal campaigns and new angles added as your business changes.
- A human to call — Vaivin is run by people in North Texas who know your business by name.
Questions owners ask us
Do I need to buy my own domain or a separate website?
No. Tap Realtors, Mortgage Brokers, Dental, or any trade in the industries section above and that industry’s full Vaivin site opens. Vaivin’s automations plug into the website, phone system, calendar, and CRM you already have.
Why does each industry get its own site?
Because a plumber and a dentist don’t lose business the same way. A dedicated site lets us lead with your trade’s real problems — missed calls on a job site, overdue patient recalls, estimate follow-ups that go quiet — and the exact automations that fix them, in your customers’ language.
Is it really one flat price?
Yes — one flat monthly plan, the same on every industry site, with no per-seat charges and no surprise per-message bills. See Pricing above for the full breakdown.
Does this replace my front desk or my team?
No — it covers the gaps humans can’t: the 9 PM inquiry, the call during a job, the review nobody remembered to ask for, the follow-up that needed a third touch. Your team keeps the real conversations; Vaivin makes sure those conversations happen.
What happens during the audit?
We look at how inquiries, calls, and bookings currently flow through your business, find the leaks, and give you a plain-English plan: what to automate first and why. If the numbers don’t make sense for your business, we’ll tell you that instead of selling you something.
How do I pronounce Vaivin?
VAY-vin. It’s why we also hold vayvin.com — type it the way it sounds and you’ll still land here.
Vaivin LLC — Frisco, Texas. Owner-operated. When you call or text (214) 744-3297, you reach the owner, not a call center. Nothing is ever sent to your customers until you've approved the exact wording in writing.
Request your free workflow audit
Answer five quick questions and we’ll come back with where your business is leaking leads — and which automations would pay for themselves first.
Prefer to talk or text?
Prefer email? Write to us at
hello@vaivin.com
Picking your industry routes you to the right playbook — the same twelve full sites from the industries section above.